Meeting scheduled to begin at 7:00 p.m. via Skype
Parker (President), Diane Corson (Membership Outreach), Jennifer Rood
(Vice-President), Carolyn Adams (Treasurer), Dave Mehler (Submittable and
Membership List), Dale Champlin (Newsletter), Stella Guillory (Adult Contest),
Susan Morse (Assistant Secretary)
Not Present: Dan
- Call to Order
Bruce Parker called meeting to order at 7:00 p.m.
Note: Susan Morse took notes and typed minutes in
Dan Liberthson’s absence.
II. Approval of
October 12, 2019 Minutes
moved and seconded that the minutes be accepted without amendments.
were accepted by voice vote without objection.
III. Report of
A. President’s Report
OPA table at
Portland Book Festival: Due to the
collapse of a ceiling in one of the main buildings at the festival, the OPA
booth was assigned to a more isolated tent location
outside of the
main area. Possibly due to location with
poor for foot traffic, only $100 was
earned, while the space rental fee was $500, so in terms of financial
was not a good one for OPA. This was
OPA’s first year of participation. Bruce
and Diane did learn that parents and children seemed eager to encounter
poetry. Board members’ opinions were
solicited on whether OPA should participate in next year’s
festival and whether the publicity is a benefit versus any financial gain. No decision about 2020 has yet been
made. Members’ books might be sold as a membership benefit at the festival if OPA participates
next year; the books would be consigned through Bruce Parker in
the event OPA does participate in 2020.
B. Treasurer’s Report
submitted an OPA Financial Overview November 2019, as well as a
2019 Jan 1 – Nov, plus a detailed OPA Operating Budget
on past expenses and income. She
reported that the 2019 OPA Conference held in Salem was
significantly more expensive than the previous year’s conference
held in Eugene. As the 2020 conference
will again be held in Eugene, there should be a savings next year. Diane Corson remarked that OPA must hold a
yearly conference for its membership and that most of the past
conferences seem to “break even”. However, for 2020, OPA must purchase event
insurance as the Valley River Inn in
Eugene has new owners who require it.
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IV. New Business
A. Spring Poetry Contest
board is expected to choose contest categories, entry fees, stipends, and
prizes. Current categories are: Poet’s Choice, Members Only, New Poets,
Traditional Form, and Theme.
It was discussed whether to add a Youth category. Various suggestions for age divisions for
the proposed Youth category were discussed, but the Cascadia Student
Poetry Contest is already specifically designated for various youth/ student
levels, which we agreed shouldn’t be duplicated. A motion was made
and seconded to
form a Spring Poetry Contest committee to help Stella Guillory
preparations. Carolyn Adams, Jennifer
Rood, and Susan Morse volunteered
to be on that
committee. Stella requested input from
the new committee early in
January, as advertising
for the Spring contest usually begins in February or March.
ways to advertise the contest were discussed, which included
ad in Poets and Writers, possible ad in American Association of
journal, plus the OPA website and newsletter as possibilities.
will contact Tiel Ansari (Webmaster) for the list of schools she uses to advertise
the Cascadia Student Contest. In
addition, the committee needs to begin
judges for the Spring contest, as well as fees, prizes, honoraria.
will help Lisa Baldwin advertise the Cascadia contest. She reported
have been slower than usual for the current contest. David Mehler
the prize monies had been paid to this year’s Manningham winners
chosen from the
2019 Cascadia contest, as there had been some delay from
stated the issue with the award money has been resolved.
C. 2020 OPA Contest
Venue: Appears to be the Valley River Inn in Eugene,
OR, with an approximate
date of October
2, 2020. Conference committee consists
of Diane Corson, Chair,
contact person, with help from past president Shirley Marc.
Logistics: Discussed need to maintain a 15 minute
interval between workshops.
of the registration process is needed next year with more volunteers
the procedure and check to make sure all attendees are actually
the conference. David Mehler volunteered
to help with improving
has been contacted by Emmett Wheatfall of Portland regarding
playing at the Friday night social mixer.
She will have him contact
Diane Corson to
discuss scheduling his band.
is soliciting names for a keynote speaker.
The keynote should
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ideally be an
Oregon poet who has won the Oregon Book Award; she will submit
a list with
prospective candidates to all board members for consideration.
Board members took a brief break from 8:00 p.m. to 8:05 p.m. and
then resumed the meeting.
D. Grant Applications
raised the question about who applies for OPA grants and how
valuable are they to OPA? Recently the
application was denied. OPA received a Miller Foundation grant in
$3,000. The current deadlines for grants
through the Miller Foundation
3-16-20, 6-15-20, and 9-14-20. She
wondered how those dates
funding the Cascadia Poetry contest.
Grant money has not been used to
in the past. Carolyn stated she has not
written a grant application,
though she has
helped edit them, and she asked if there were any grant writers
included on the
OPA volunteer list. Bruce Parker stated
there appear to be two
grant writing. He will contact them, and
if no one else comes forward,
he and Carolyn
will work on grant proposals. The Autzen
Foundation is another organization to check for
asked who is the OPA Volunteer Coordinator and how does OPA
update its volunteer information? There
is a volunteer list that Bruce
will send to Dave
Diane and Bruce
have proposed a mini Spring retreat for the board members
face-to-face since not everyone has been introduced. They will host
the retreat at
their home in Portland. Tentative dates
include Spring break during
March 21st to
March 29th, 2020.
brought up cloud storage on the web for back-up files. It is
OPA does have a “drop box”.
Bruce will check on access to it.
contact list was discussed. All members
are supposed to have it, but
it may need
phone numbers updated. Contact Diane
Corson to update.
meeting via Skype scheduled for Monday, January 13, 2020 at
adjourned at 8:30 p.m.
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