Posted February 22, 2020.

Oregon Poetry Association Board Meeting of February 10, 2020 – Minutes

Meeting scheduled to began at 7:00 pm via Skype.

Present: Bruce Parker (President), Diane Corson (Membership Outreach), Jennifer Rood (Vice-President), Dave Mehler (Submittable and Membership List), Dale Champlin (Newsletter), Stella Guillory (Adult Contest), Dan Liberthson (Secretary)

Not Present: Carolyn Adams (Treasurer) Susan Morse (Assistant Secretary)

I. Call to Order: President Bruce Parker called meeting to order at 7:05 pm. Dan Liberthson (Secretary) took notes and typed minutes.

II. Approval of Minutes of January 13 Board Meeting: It was moved and seconded that the minutes be accepted without amendments. The minutes were accepted by voice vote without objection.

III. Reports of Officers

A. President’s Report

  1. Bruce noted that the Cascadia contest needs an organizer and someone to write grant applications if it is to happen in 2020. It did not go well in 2019 because of poor and late notification of the schools. School English departments need to know about Cascadia far enough in advance so they can build it into their plans. Jennifer volunteered to write the grant applications, but volunteers must be found to run the contest. Dave will update the volunteer list and try to recruit people to handle this.
  • Bruce mentioned that membership renewal postcards need to be mailed out to the membership soon, as Mar 1 is the renewal date. Dave suggested also doing 1-2 emails and plugging membership in the electronic newsletter, possibly with a bulletin. He will query Charles Castle as to how he did the postcards.
  • Bruce noted that Manningham is not responding to his repeated requests for grant money promised for the poetry contest, so he is not going to waste any more effort contacting them.
  • Diane mentioned she wrote a press release for the newsletter about the Oct. 9-10 conference. She will solicit a keynote speaker and presenters. Jennifer suggested putting a call for proposals for workshop leaders in a bulletin in the newsletter and on the website, putting a call on the Facebook group page as well, and on OLC Conversations with Writers and OR-Lit. Payment for workshops will be waiver of the conference fee for one presenter only

B. Treasurer’s Report

January 2019 Financial Report Submitted via email on Feb. 10 by Carolyn Adams. 

IV. New Business

Jennifer and her committee will handle the Banta award. Nominations will open in April and close at the end of May, selection will be done over the summer, and the award delivered at the Fall conference.  She noted the under 30 category has only 1 entry, but Stella predicted there will be late registrations, and suggested more advertising, e.g. in Submittable’s newsletter to make this happen.

F. Adjournment: Motion to adjourn made, seconded, unanimously approved. Meeting adjourned at 7:46 pm.

G. Announcements: The next Board meeting will be via Skype on Monday, March 9, 2020 at 7:00 pm.

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