Sept. 14 Board Minutes

Oregon Poetry Association Board Meeting of September 14, 2020

The meeting was scheduled to begin at 7:00 pm via Skype.

Present: Diane Corson (Membership Co-Chair, Outreach Chair), Jennifer Rood (Vice-President), Carolyn Adams (Treasurer), Dave Mehler (Membership Co-chair), Dale Champlin (Newsletter and Verseweavers Editor), Dan Liberthson (Secretary), Stella Guillory (Adult Contest Chair), Susan Morse (Assistant Secretary, Fall Adult Poetry Contest Chair)

Not Present: Bruce Parker (President, Historian)

Call to Order

VP Jennifer Rood called meeting to order at 7:06 pm.

II. Approval of August 2020 Minutes

Acceptance of the August 24 Board Meeting minutes was moved, seconded, and unanimously approved.

III. Reports of Officers

A. Fall Virtual Conference (Diane Corson): Preparations for the October 10 virtual conference are on track: a keynote speaker has been recruited and 10 course proposals received. There was a discussion about how to handle the nominations for the Board election and member voting, required by the Bylaws to be done at the Fall Conference. Email and Survey Monkey (Carolyn’s suggestion) are possibilities. The nominating committee (Dave Diane Bruce, Dale) will work out details. Dave reported 3 confirmed volunteers for nomination. Dale expressed that at least one person of color should be on the Board.

B. Fall Adult Poetry Contest (Susan Morse): There are about 128 entries: 13 in the Spanish language category, 17 in the under 30 category, 32 in the new poets category, and over 100 in the poet’s choice category.

C. Pandemic Anthology (Dale Champlin): Nearly 500 pages of poems and bios were submitted. The process for review and selection was discussed.

D. Membership (Diane Corson): There are 40-50 new members, many of whom joined so they could submit to the Pandemic Anthology.

E. Banta Award (Jennifer Rood): Confirmation of the winner selected by the nomination committee was moved, seconded, and unanimously approved.

F. Treasurer’s Report (Carolyn Adams): The report was submitted separately by email. The hotel reserved for the canceled in-person Fall conference refunded OPA’s deposit. OPA’s current overall balance is $38,769.

IV. Adjournment

This meeting was adjourned at 8:45 pm. The next Board meeting will be on-line at the October 10 virtual conference.

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