Posted July 3, 2020.

Oregon Poetry Association Board Meeting of June 15, 2020

Meeting scheduled to begin at 7:00 pm. via Skype

Present: Bruce Parker (President, Historian), Diane Corson (Membership Co-Chair, Outreach Chair), Jennifer Rood (Vice-President), Carolyn Adams (Treasurer), Dave Mehler (Membership Co-chair), Dale Champlin (Newsletter and Verseweavers Editor), Dan Liberthson (Secretary), Stella Guillory (Adult Contest Chair)

Not Present: Susan Morse (Assistant Secretary, Fall Adult Poetry Contest Chair)

  1.  Call to Order

President Bruce Parker called meeting to order at 7:02 pm.

II.  Approval of May 8, 2020 Minutes

Acceptance of the May 8 minutes was moved, seconded, and unanimously approved.

III.  Reports of Officers

A Motion was made to cancel the Fall Conference and passed unanimously.

The issue of what to do about a webmaster was discussed. There are two aspects of the job: the technical side for which a contractor must be hired and the content side, which will presumably be addressed by a volunteer OPA member. One bid is in hand for the technical side and one or two more will be sought. An ad for for both sides will be placed in the newsletter. A motion was made to get get bids from web techs and advertise for a content management volunteer The motion was tabled until the searches can take place.

A Motion was made and passed to discuss adding a new audio category to the OPA poetry prize competition. The discussion was begun, including how to promote the audio category. Susan Morse will spearhead this as contest chair, so motion was tabled till she is at meeting

A motion was made to review and edit the OPA Mission Statement, the Who We Are text, and related material. Dave Mehler amended the motion to be limited to revising the mission statement. The motion was defeated 6 to 2, so the Mission Statement will not be changed. Discussion about revising other text will continue.

An Action Item was proposed: that the Board will pass around a master copy of the Who We Are text for all to redline, Bruce Parker will amalgamate the proposed changes and the Board will then endorse the new text.

A proposal was made by a University of Oregon professor that OPA to collaborate with them in making a statement about nondiscrimination for their contest. In the discussion of this proposal it was agreed that Bruce Parker would get more information. Dan Liberthson suggested saying that we are open to all without discrimination.

Diane Corson proposed forming a volunteer committee to work on setting up an internet conference. The volunteers were Diane, Dave Mehler, and Dale Champlin.

Treasurer’s Report (Carolyn Adams): Report submitted separately by email.

IV.  Adjournment The next board meeting was scheduled for July 22 at 7 pm. This meeting was adjourned at 8:32 pm.

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